Contracts Coordinator

Job Details

Contracts Coordinator

Norfolk, Virginia




Job Description

POSITION DEMANDS (Education/Training):


Typically has AA/AS or two (2) years’ directly related experience. Experience in a shipyard environment preferred. 



  • Good reading and writing skills. Excellent verbal communication skills.
  • Excellent typing, interpersonal and communication skills.
  • Proficient in Microsoft Office products and Adobe. Able to develop and present metrics.
  • Must have good speaking and listening skills. Able to understand and speak English clearly.
  • Able to work with some supervision.
  • Must be organized and use time wisely.
  • Customer-service driven.
  • Professional appearance, business casual.
  • Must be punctual and reliable, with a proven attendance record.
  • Must be familiar with putting Proposals in NMDr. 
  • Must be familiar with analyzing data and entering in Mod logs.
  • Must be proficient in loading and deleting budgets from Enterprise Budget program. 
  • Must be proficient in analyzing estimates and converting them into proposal format for submission to Mid-Atlantic Regional Maintenance Center (MARMC). 


  • Prepares, analyzes, inputs, and validates data for CLIN Proposals, unsettled and settled RCCs, Mods, Purchase Orders, and Breakfast Club Metrics.
  • Enters budgets for CLIN Proposals and all settled RCCs.
  • Contract Management of systems and records.
  • Requests and confirms task numbers.
  • Revises CLIN Proposals including NMDr copy and all RCCs based on negotiations.
  • Verify GLC rates, Temp percentages, OT percentages, Award Fee, Cost Incentive Fee, and Schedule Incentive Fee for CLIN proposals and all RCCs based on each contract. 
  • Breakdown Subcontractor and Teaming Partner Quotes for ST and OT hours, Labor Dollars, Material Dollars, Sub Dollars, and fees
  • Converts CLIN Proposals into Government format to insert into NMDr. Breaking out Teaming Partner’s Fee’s, Labor, Material, and Subcontractors; Figuring totals such as Prime with fee, w/o fee, with Team Partner’s fee, w/o Teaming Partner’s fee, etc.; and separating LOE, Consumables, and non-consumable material. 
  • Prepares agendas, reports, and presentations, including updating weekly metrics and status reports.
  • Receives and confirms totals on MODs and Purchase Orders are accurate and distribute to accounting.
  • Keep SMARTS, Mod Logs, and Sequence Logs up to date with the most accurate information.
  • Acts as liaison with other departments.
  • Performs duties for Contract Administrator and Cost Analysis is required.
  • Able to coordinate the activities of and provide support to committees. 
  • Systems administration for Contracts metrics, Mods, RCCs, Budgets, and Proposals.
  • Manages and organizes budgets for Cost Reporting purposes. 
  • Other responsibilities and duties as assigned. 


  • Regular, reliable attendance on-site is an essential function of this job.
  • Regularly required to sit; use hands and fingers, handle or feel objects or controls; and to talk and hear. 
  • Must have good eye/hand coordination.
  • Must have physical ability to walk to all yard locations for delivering messages and distribution of correspondence.
  • The noise level in the work environment is usually moderate.

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Version 2020.1us