Administrative Assistant


Job Details

Administrative Assistant

Norfolk, Virginia

08/17/2020

43283

Contract/Temp

Job Description

Job Description:

Performs general clerical and administrative support duties in accordance with established procedures, instructions, and work routines; Performs data input, extraction, analysis, and development in support of departmental functions. 

 

Education/Training:

Prefer AA/AS plus two (2) years directly related Admin experience. Shipyard experience is preferred. Typically has a High School diploma or equivalent with four years of directly related Admin experience. 

 

Required Experience:

  • Good reading and writing skills. Excellent verbal communication skills. 
  • Excellent typing, interpersonal and communication skills.
  • Proficient in Microsoft Office products. Able to develop and present metrics. 
  • Must have good speaking and listening skills. Able to understand and speak English clearly.
  • Able to work with some supervision. 
  • Must be organized and use time wisely. 
  • Customer-service driven. 
  • Professional appearance, business casual. 
  • Must be punctual and reliable, with a proven attendance record. 

PRINCIPAL RESPONSIBILITIES:

  • Perform general administrative tasks, including but not limited to managing office supplies and equipment, answering multiple phone lines, and overseeing the daily flow of mail, correspondence, and filing needs. 
  • Prepare, analyze, and input data. 
  • Operate business machines such as calculators, copiers, and faxes. 
  • Prepare agendas, reports, and presentations, including updating weekly metrics and status reports.
  • Acts as liaison with other departments. 
  • Able to coordinate the activities of and provide support to committees. 
  • Able to arrange, participate in, and implement as directed conferences and meetings. 
  • Coordinate department schedules, travel, conferences, meetings, and activities. 
  • Performs other responsibilities and duties as assigned.


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