Environmental Permit Coordinator

Job Details

Environmental Permit Coordinator

Vallejo, California



Direct Placement

Job Description


  • Required: Certified Hazardous Materials Manager (CHMM)
  • Preferred: 5 years’ experience and a High School Degree or GED, or OSH Certificate Program
    • Minimum of 5 years’ experience in the field of environmental health in the Maritime industry or a related industry. 
    • Certification/Licensure- Preferred: Registered Environmental Health Specialists, Certified Safety Professional, Certified Industrial Hygienist, and/or Certified Fire Protection Specialist.
  • Must be knowledgeable and have experience with OSHA Safety Standards and OSHA Maritime Safety Standards and with California Health and Safety Code Sections 25110-25124.
  • Must be familiar with and understand basic operational capacity of large, heavy, industrial equipment and specifically, the exact uses for such equipment to ensure employees in the yard are safely using the equipment.
  • Must be able to interface with project managers/supervisors and top management to implement permit requirements and supporting procedures.
  • Must be very organized and able to keep accurate records and correspondence.
  • Must be proficient in Microsoft Office, Excel spreadsheet development and other applicable software.


  • Interpret environmental regulations and assess regulatory changes to determine their impact on facility operations.
  • Ensure that hazardous waste is mitigated, destined for, lawfully transported, and delivered to, an authorized hazardous waste facility.
  • Prevent releases of hazardous waste or constituents to the environment during the active or post period of facility operations.
  • Ensure early detection of releases of hazardous waste or constituents.
  • Ensure adequate resources are available in the case of releases of hazardous waste or constituents.
  • Ensure personnel are trained to perform emergency cleanup operations of, or other appropriate corrective actions for releases is managed.


  • The Permits Coordinator has authority to capture, communicate, and report results and recommend solutions.
  • Prepare all supporting documentation.
  • Supervise 1-3 field technicians.



  • The Permits Coordinator is hired by and reports to the E/HS Manager.


Body Positions:  Standing, sitting, walking, climbing, crouching, and stooping.

Body Movements:  Carrying up to 25 pounds, use of hands, vision, arms, and voice.

The physical demands here are representative of those that must be met by the employee to successfully perform the essential functions of his/her job.  While performing the duties of this job, the employee is frequently required to sight activities, hear, and talk on the phone or radio, use a computer, lift heavy weights, and climb stairs or ladders.


Prevent releases of hazardous waste or constituents to the environment during the active or post period of facility operations.

  • Coordinate and oversee the Permits Program including the following:
  • Responsible for company compliance with ALL- local, state, and federal Health & Safety Code, regulations, and procedures.
  • Regulatory Agency Interface: Communicate with all regulatory agencies and provided inspection / audit management.
  • Responsible for all record keeping and periodic reporting requirements.
  • Responsible for keeping current copies of all Environmental and Health regulatory guide materials and notifying management of any issues with compliance.
  • Schedule and work with Production Management and Safety Department technicians and trainees.
  • Responsible to convey requirements to subcontractors, visitors, and customers.
  • Design and implement training, orientations, inspections, and investigations.
  • Train employees on safe use of equipment to mitigate environmental impacts and in safe marine practices.
  • Maintain all records and documentation including all training, certifications, inspections, mishaps, etc.
  • Conduct inspections of job site and equipment, to identify hazards and recommend corrective action to prevent recurrence and reduce accidents and claims.
  • Implement corrective action in addition to ensuring all corrective action reports are drafted and maintained.
  • Responsible for all internal investigations and reporting.
  • Interact with senior management to ensure best management practices are being implemented and followed in yard.
  • Perform physical labor associated with site maintenance activities, sample collection, waste removal and other services (e.g. forklift qualification may be required)
  • Sample collection and analysis (solids (grit), stormwater, wastewater, air, building materials)
  • Collect data and prepare reports and or logs for submission to management.
  • Maintain onsite pollution prevention controls. Ensuring containers are properly labeled and secondary containment is in place.
  • Manage emergency response incidents. 
  • Support the Incident Command System in a leadership role.
  • Assist with purchasing guidelines for the PPE Equipment.
  • Participate in safety committee activities and meetings.


Agency Visit Management

Air Pollution Management

  • Paint/Grit Information Management
  • Paint/Grit Waste Management

Asbestos, Lead and Heavy Metal Containing Materials Management

Best Management Practices (BMP) Management

Contractor/ Subcontractor Permit Compliance

Dredging (Oversite with Dock Master)

  • Permit Management
  • Fish Survey
  • Dredge Sampling

Hazardous Materials Management

  • Hazardous Materials Business Plan
  • California Environmental Reporting System (CERS)

Hazardous / Universal Waste Management

  • Packaging
  • Labeling
  • Accumulation
  • Off Site Shipment
  • Manifest Tracking

Incident Command System (ICS) Leader

Incident Management and Reporting

Indoctrination Training

Operating Permits Management

Pandemic Preparedness and Response Plan

Spill Response Preparedness Leadership

  • Contingency Plan (C Plan)
  • Spill Prevention, Control, and Countermeasure (SPCC)
  • Hazardous waste Contingency Plan
  • Preparedness Planning and Exercises

Water Pollution Management

  • Dry Dock NPDES Permit
  • Oil Pollution Prevention
  • Storm Water Permit
  • Vallejo Sanitation; Sanitary Waste

Training Management

  • Employee Training
  • Training Materials Development
  • Training data base
  • Personnel file management

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